Coworking Membership Agreement

$129.00 inc. GST

 Last Updated October 14, 2020
  All Australian States & Territories

★ Perfect for owners of shared office space

★ Clearly outline membership terms for your space

★ Peace of mind that your business is legally protected

★ Drafted in plain English by Australian lawyers

★ Complete our Coworking Membership Agreement template in under 10 minutes

What is a Coworking Membership Agreement?

A Coworking Membership Agreement is a contract which outlines the terms and conditions for membership of a Coworking Space.

This contract is perfect for flexible office space where members share the workplace and facilities and do not have exclusive possession of the premises. Members only use part of the premises.

Coworking is NOT the same as a lease or sublease, but it offers many advantages including flexibility, a community atmosphere and a shorter contract term with lower overheads.

 

Do I need a contract?

Yes, we definitely recommend you use a proper contract if you’re running a coworking space!

It’s really important to manage coworking membership properly so that you protect your premises, your members and your reputation.

Setting out clear guidelines in a contract will make things easier for you, and your members.

Contracts are about more than wrapping your members up in red tape and telling them what they can’t do. Think of your contract as relationship insurance: it does all the hard, boring work of keeping the relationship on rails, so you can focus on the fun part – the actual community.

 

Are there any other names for a Coworking Membership Agreement?

Yes, it’s also known as a Coworking Agreement, Coworking Licence Agreement. Terms of Use, Coworking Terms & Conditions or Shared Office Space Agreement.

All of them are basically the same thing, just different names for the contract you use for members of a coworking space.

 

What does this Coworking Membership Agreement template include?

Our Coworking Membership Agreement template covers everything you need:

★ Nature of this Agreement -makes it clear that this is not a lease

★ Your Use of The Premises – how members can use the coworking space

★ Access to Services – services included in the membership package

Guests – rules for inviting guests into the coworking space

★ Membership Fees – payment terms

★ Compliance – code of conduct and rules that members must abide by

★ Term – length of the agreement

★ Termination – how either party can terminate the agreement

★ Our Liability – limitation of liability clause to protect your business interests

★ Your Liability – member liability for damage or losses

★ Insurance – required insurance to be held by members

Equipment – any equipment that is permitted or restricted

Notices – how notices can be sent and received

★ Governing Law – the governing law for the agreement

General – legal term

Acceptance – how members can accept the agreement

 

Is a Coworking Agreement the same as a Lease?

The short answer is no. There are a number of key differences between the two:

Commercial Lease

🔹 Tenant has exclusive right to occupy the premises

🔹 Fixed term (often several years)

🔹 Significant upfront costs

🔹 Can fit-out the space to design unique look and feel

Coworking Space

🔸 Shared office space

🔸 Flexible membership (often month-to-month)

🔸 No upfront costs

🔸 Can’t change the look and feel of the space

🔸 Access to shared facilities

Coworking actually takes the form of a Licence which allows members to use only part of the premises.

 

What are some of the benefits of coworking?

Coworking spaces have surged in popularity all over the world in recent years. There are a number of benefits that have contributed to the growing appeal of coworking. These benefits including flexibility, different packages available, culture, central location, facilities and lower cost to join.

 

Coworking Space Rules

Most coworking spaces will have internal policies and procedures that you will need to agree to. These typically relate to acceptable conduct and cover issues such as:

  • noise levels
  • harassment
  • use of the kitchen
  • drugs and alcohol
  • inviting guests

Our Coworking Membership Agreement template includes a Code of Conduct with a list of rules for your members. You can add to this list of rules or make changes as required.

 

Can members bring guests into the space?

Yes, it is very common for members to be able to bring guests or clients into the space for meetings. This is actually a great way to market your space and get the word out! However, it’s important to set rules around this and make sure that guests don’t take advantage of your generosity, Our template includes a clause to cover this so you don’t have to worry.

 

How long are memberships?

You can decide on the different packages you want to offer to members, and the length of memberships. Many coworking spaces now offer month-to-month options, or you could choose to offer fixed term memberships for 3 months, 6 months or 12 months. It’s completely up to you!

 

Is this Coworking Membership Agreement template legally binding?

Absolutely!

All of our templates have been drafted by qualified Australian lawyers who hold an Australian legal practicing certificate.

We are affiliated with a commercial law firm based in Sydney.

 

I have an Apple Mac – can I still use this template?

Yes, but we recommend you have Microsoft Word installed on your Mac.

Our documents contain smart fields which use a Microsoft Word feature called content controls. They help to save time in updating the template, but may not display correctly in Pages or Google Docs.

If you need a version of your template without the content controls, just email info@easylegaltemplates.com.au and we will be happy to email this to you. It will take a little longer to fill in though!

 

Can’t I copy terms from someone else or download a free template off the internet?

We don’t recommend this approach for a few reasons:

1. You may be committing copyright infringement, which is against the law.

2. You might accidentally copy terms and conditions from another country – if you end up in court for some reason it might be on the other side of the world.

3. Our template has been drafted by an Australian lawyer to make sure it’s legally binding here in Australia.

Who is this for?

★ Coworking Space

★ Shared Workspace

★ Open Office

★ Accelerator

★ Work Hub

★ Executive Centre

★ You want proper legal protection

★ You want to appear professional to your members

★ You want to avoid late payments and disputes

Why You Need This

Clearly set out your terms for members

You will appear more professional and avoid misunderstandings if you have a professional legal contract.

You can also refer back to the contract if there are any disputes with members about rules, payment etc.

Avoid Risk

Our Coworking Membership Agreement will help you to avoid risk and limit your liability if something does go wrong.

Protect your business and assets

As the old saying goes, hope for the best and prepare for the worst.

You never know what will happen in the future, but it is vital that you have a contract in place to protect everything you have worked hard for.

How does it work?

Our process is designed to be as easy as possible – you could be up and running in as little as 5-10 minutes.

1.  Select the Coworking Membership Agreement template in the Shop and click Add To Cart.

2.  Proceed to Checkout and complete your purchase.

3.  You will receive an email with a download link immediately after you have completed your purchase

4.  Open the document in Microsoft Word and complete the highlighted fields with your personal information (name, ABN etc). Your document will be ready to go in minutes!

FAQ

Is this template editable?

Yes, the template comes in Word format so you are free to make changes to the document.

However, we do not recommend you make changes outside of the fields we have highlighted in the document. The clauses and wording have been written by a lawyer for a good reason. Deleting clauses or modifying them can affect the legal protections contained in the document.

 

What if the law changes?

If the law changes, we’ll email you with the changes and updates to add to your existing templates. So please ensure you keep us updated if your email address changes.

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