Recruitment Terms of Business

$129.00 inc. GST

  • Provide clarity to your clients
  • Make sure you get paid
  • Peace of mind that your recruitment business is legally protected
  • Drafted in plain English by Australian lawyers
  • Complete our Recruitment Terms of Business template in under 10 minutes

What are Recruitment Terms of Business?

Recruitment Terms of Business set out the legal agreement between a recruitment agency and your clients, and how you will recruit candidates.

This contract covers all of the important aspects of your agreement, including:

🔹 the services you will perform for a client

🔹 fees and charges

🔹 your payment terms

For every new client, you can customise this template to suit your requirements.


Who is this for?

  • Recruitment Agencies
  • Recruitment Consultants
  • Recruiters


Do I need a contract for my recruitment clients?

Yes, definitely! A contract protects both you and your clients.

You should always have a contract signed before you start a new candidate search for a client. Our template clearly sets out the obligations of both the recruitment agency and the client.

If you operate a recruitment agency, you need to protect your business from being excluded from the agreement between your client and the candidate. If this does happen, you need to make sure you still get paid for the introduction!

Our Recruitment Terms of Business template will help to make sure you get paid for your services.


What does this Recruitment Terms of Business template include?

Our Recruitment Terms of Business template covers everything you need for a recruitment agency contract:

  • Cover Letter –  covering letter you can send to new clients along with your terms
  • Services – description of the recruitment services you will provide
  • Our Responsibilities – what you are responsible for
  • Client Responsibilities – what the client is responsible for
  • Warranty and Indemnity – important legal clause
  • Pricing – description of your fees, as per the schedule
  • Terms of Trade – how and when you get paid
  • Cancellation – how either party can cancel the engagement for a particular role
  • Australian Consumer Law
  • Limitation of Liability – to protect you against claims for losses and damages
  • Replacement Guarantee – one-time replacement guarantee for candidates who exit the role early
  • Exclusions – important legal disclaimer
  • Intellectual Property – clause to protect your intellectual property (candidate information)
  • Term – how long you are engaged for
  • Termination – how either party can terminate the agreement
  • Confidentiality – both parties agree to keep confidential information private
  • Dispute Resolution – the process to manage a dispute if a problem arises
  • Variation – covers any amendments or variations to the agreement
  • Waiver – important legal term
  • Events Beyond Control – Force Majeure clause
  • Severance – important legal term
  • Governing Law – choice of law clause
  • Director Guarantee – if the client is a company
  • Fee Schedule – table with summary of your fees and charges on the last page


Other names for Recruitment Terms of Business

  • Recruitment Agreement
  • Recruitment Terms and Conditions
  • Recruitment Contract
  • Service Agreement


Can we be engaged on an exclusive basis?

Yes, we have included a sub-clause in the contract to cover exclusivity. If you want the arrangement to be exclusive, you need to agree in writing with the client. This is a commercial decision, so it’s up to you. Exclusivity means that the client will not engage any other recruitment agency to recruit on their behalf.


What happens if the candidate or employer terminates their employment ‘early’?

We have included a Replacement Guarantee in the contract to cover this situation.

If a candidate terminates their employment, or the client terminates their employment due to unsatisfactory performance in the role,  you are required to look for a replacement candidate at no extra fee (excluding advertising charges). This is an optional clause, you don’t have to keep it.

We have not included a Refund Policy in our Recruitment Terms of Business template, but you could add this if you wish.


Does the Recruitment Terms of Business template include a Director Guarantee?

Yes, we have included a Director Guarantee as an optional clause (if the client is a company).


What happens if we introduce a candidate who is already known to the Client?

We have included a clause in the contract to cover this situation. If the contact was recent, you would normally not earn fees for this introduction.


Why should I invest in a quality Recruitment Terms of Business template?

You’ve spent countless hours dedicated to learning how to attract the right clients.

Your heavy financial investments in your own personal growth are slowly but surely paying off.

You’re not going to let all that go to waste with a crappy contract, are you?

The booking process is the most fragile part of the selling process. Don’t let your future clients slip away with a shady contract, pieced together like Frankenstein.

With this contract template, your clients will know you take your business seriously. You’ll stand out from your competition, but best of all, your clients will trust you right from the start.


Does this template cover Labour Hire?

No, unfortunately it is not suitable for Labour Hire. That is different from a standard recruitment agreement.


Is this Recruitment Terms of Business template legally binding?


All of our templates have been drafted by qualified Australian lawyers who hold an Australian legal practicing certificate.

We are affiliated with a commercial law firm based in Sydney.


Can’t I copy terms from someone else or download a free template off the internet?

We don’t recommend this approach for a few reasons:

1. You may be committing copyright infringement, which is against the law.

2. You might accidentally copy terms and conditions from another country – if you end up in court for some reason it might be on the other side of the world.

3. Our template has been drafted by an Australian lawyer to make sure it’s legally binding here in Australia.

Why You Need This

Clearly set out your terms for clients

You will appear more professional and avoid misunderstandings if you have a professional legal contract.

You can also refer back to the contract if there are any disputes with clients about services, payment etc.

Avoid Risk

Our Recruitment Terms of Business template will help you to avoid risk and limit your liability if something does go wrong.

Protect your business and assets

As the old saying goes, hope for the best and prepare for the worst.

You never know what will happen in the future, but it is vital that you have a contract in place to protect everything you have worked hard for.

How does it work?

You could be up and running in as little as 5-10 minutes.

1.  Select the Recruitment Terms of Business template in the Shop and click Add To Cart.

2.  Proceed to Checkout and complete your purchase.

3.  You will receive an email with a download link immediately after you have completed your purchase.

4.  Open the document in Microsoft Word and complete the highlighted fields with your personal information (name, ABN etc). Your document will be ready to go in minutes!


Is this template editable?

Yes, the template comes in Word format so you are free to make changes to the document.

However, we do not recommend you make changes outside of the fields we have highlighted in the document. The clauses and wording have been written by a lawyer for a good reason. Deleting clauses or modifying them can affect the legal protections contained in the document.


What if the law changes?

If the law changes, we’ll email you with the changes and updates to add to your existing templates. So please ensure you keep us updated if your email address changes.

Customer Reviews
4.8 Based on 5 Reviews
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Filter Reviews:
02 March 2021
Richard R.
I recommend this product
Recruitment Terms of Business

I was looking online for Terms and Conditions for a new start up business and was getting frustrated with the big discrepancy in the price structure for the product. I came across Easy Legal Templates and sure the product was very competitively price, I made contact with the company to see how comprehensive the product was as I was concerned that it may not cover everything that I required. To my surprise the gentleman who answered the call was very helpful, answered all my questions and concerns. The document is written for Australian law by qualified lawyers in Word format so you can make amendments as required. All in all right product at the right price and easy to use.

23 February 2021
Lauren D.
I recommend this product
Recruitment Template

Was a really great & easy template to customise. It had even more terms than I was expecting. Couldn't be happier!

31 January 2021
Lindsey P.
I recommend this product
Customisable - No Fuss

3rd purchase from the team - use them for all my contracts. Includes customisable clauses, so you can adapt to your needs. Thanks.

12 December 2020
Nadia M.
I recommend this product
Fast and Efficient

I wish there was a condense version but otherwise very good as it cover everything you need.

13 December 2020
Easy Legal Templates

Thanks for your feedback Nadia. Recruitment is one industry where contracts and payments can be frequently disputed so we felt it was important to make sure our contract contains all of the necessary legal protections. Unfortunately there is no easy way of making a shorter version of the contract in this case, but we will definitely take your feedback on board!

29 November 2020
Henry D.
Great starting point

Very professional contract which covers all the terms I need for my recruitment business

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