Recruitment Terms of Business

$129.00 inc. GST

  • Provide clarity to your clients
  • Make sure you get paid
  • Peace of mind that your recruitment business is legally protected
  • Suitable for all Australian states and territories
  • Drafted in plain English by Australian lawyers
  • Complete our Recruitment Terms of Business template in under 10 minutes
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What are Recruitment Terms of Business?

Recruitment Terms of Business set out the legal agreement between a recruitment agency and your clients and how you will recruit candidates.

This contract covers all of the important aspects of your agreement, including:

🔹 the services you will perform for a client

🔹 fees and charges

🔹 your payment terms

You can customise this template for every new client to suit your requirements.


Who is this for?

  • Recruitment Agencies
  • Recruitment Consultants
  • Recruiters
  • Suitable for all Australian states and territories


Do I need a contract for my recruitment clients?

Yes, definitely! A contract protects both you and your clients.

You should always have a contract signed before you start a new candidate search for a client. Our template clearly sets out the obligations of both the recruitment agency and the client.

If you operate a recruitment agency, you need to protect your business from being excluded from the agreement between your client and the candidate. If this does happen, you need to make sure you still get paid for the introduction!

Our Recruitment Terms of Business template will help make sure you get paid for your services.


What does this Recruitment Terms of Business template include?

Our Recruitment Terms of Business template covers everything you need for a recruitment agency contract:

  • Cover Letter –  covering letter you can send to new clients along with your terms
  • Services – description of the recruitment services you will provide
  • Our Responsibilities – what you are responsible for
  • Client Responsibilities – what the client is responsible for
  • Warranty and Indemnity – an important legal clause
  • Pricing – description of your fees, as per the schedule
  • Terms of Trade – how and when you get paid
  • Cancellation – how either party can cancel the engagement for a particular role
  • Australian Consumer Law
  • Limitation of Liability – to protect you against claims for losses and damages
  • Replacement Guarantee – one-time replacement guarantee for candidates who exit the role early
  • Exclusions – important legal disclaimer
  • Intellectual Property – clause to protect your intellectual property (candidate information)
  • Term – how long you are engaged for
  • Termination – how either party can terminate the agreement
  • Confidentiality – both parties agree to keep confidential information private
  • Dispute Resolution – the process to manage a dispute if a problem arises
  • Variation – covers any amendments or variations to the agreement
  • Waiver – an important legal term
  • Events Beyond Control – Force Majeure clause
  • Severance – an important legal term
  • Governing Law – choice of law clause
  • Director Guarantee – if the client is a company
  • Fee Schedule – table with a summary of your fees and charges on the last page


Other names for Recruitment Terms of Business

  • Recruitment Agreement
  • Recruitment Terms and Conditions
  • Recruitment Contract
  • Service Agreement


Can we be engaged on an exclusive basis?

Yes, we have included a sub-clause in the contract to cover exclusivity. If you want the arrangement to be exclusive, you need to agree in writing with the client. This is a commercial decision, so it’s up to you. Exclusivity means that the client will not engage any other recruitment agency to recruit on their behalf.


What happens if the candidate or employer terminates their employment ‘early’?

We have included a Replacement Guarantee in the contract to cover this situation.

If a candidate terminates their employment, or the client terminates their employment due to unsatisfactory performance in the role,  you must look for a replacement candidate at no extra fee (excluding advertising charges). This is an optional clause; you don’t have to keep it.

We have not included a Refund Policy in our Recruitment Terms of Business template, but you could add this if you wish.


Does the Recruitment Terms of Business template include a Director Guarantee?

Yes, we have included a Director Guarantee as an optional clause (if the client is a company).


What happens if we introduce a candidate already known to the Client?

We have included a clause in the contract to cover this situation. If the contact was recent, you would normally not earn the introduction fees.


Does this template cover Labour Hire?

No, unfortunately, it is not suitable for Labour Hire. That is different from a standard recruitment agreement.


Is this Recruitment Terms of Business template legally binding?


All of our templates have been drafted by qualified Australian lawyers who hold an Australian legal practicing certificate.

We are affiliated with a commercial law firm based in Sydney.


All of our templates come in Word format (docx). We recommend that you use Microsoft Word on a desktop to fill in the template.

Yes, all of our templates have been drafted by qualified Australian lawyers who hold an Australian legal practicing certificate.

Yes, the template is suitable for all Australian states and territories.

What do I have to do after I download the template?

The template includes instructions on how to use it, as well as helpful comments along the way to guide you. Don’t just take our word for it, read what other customers have said about our products here.

Estimated time to complete the template in Microsoft Word is around 5-10 minutes. We have designed our templates to be very user-friendly.

How often are the templates updated?

We frequently update our template library and provide minor updates to wording and formatting in our documents.

If the law changes, we’ll email you with the changes and updates to add to your existing templates. You have lifetime access, so any updates are provided free of charge.


We offer a 14 day moneyback guarantee on all purchases.

We want to make sure you are 100% happy!

We have worked hard to provide quality legal documents for Australian small businesses.

We’re confident you will LOVE our products – but we offer this extra guarantee so you don’t have to worry.

Our no-hassle, 14-day refund policy means that if you are not satisfied, for any reason, we’ll work with you to make sure you’re happy, even if that means a full refund.

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Filter Reviews:
11 November 2021
Peter W.
I recommend this product

Great legal assistance when starting out

Looked at a few options, gathered examples of existing contracts and even spoke to a Solicitor who quoted thousands of dollars to set up contracts for a new business. Easy Legal Templates (ELT) was such a simple process and I was able to finalise a suitable contract quicker and with far less outlay than any other options available. Highly recommend ELT!

12 September 2021
Johanna J.
I recommend this product

Super easy and exactly what I needed

Really happy with my template. It was exactly what I was after. Super easy to purchase and download.

10 August 2021
Simone L.
I recommend this product


I recently purchased the template “recruitment terms of business” for my new start up company and Easy Templates was so easy to use and the content was spot on. Thank you!

22 May 2021
Terry C.
I recommend this product

Well written

Comprehensive and easy to edit with relevant information.

02 March 2021
Richard R.
I recommend this product

Recruitment Terms of Business

I was looking online for Terms and Conditions for a new start up business and was getting frustrated with the big discrepancy in the price structure for the product. I came across Easy Legal Templates and sure the product was very competitively price, I made contact with the company to see how comprehensive the product was as I was concerned that it may not cover everything that I required. To my surprise the gentleman who answered the call was very helpful, answered all my questions and concerns. The document is written for Australian law by qualified lawyers in Word format so you can make amendments as required. All in all right product at the right price and easy to use.